Frequently Asked Questions
Registration
When does registration open and close?
Registration opens on August 5, 2026 and will close approximately two weeks before the conference to allow us time to print event materials. Please note that our nonprofit organization is unable to process payments or handle cash or checks at the venue due to security and administrative concerns.
What are the registration types and fees?
We offer the following registration options:
- General Admission Registration: $559
- Full access to all conference activities across three days, excluding the conference reception event.
- Student Registration: $189
- Email [email protected] to receive the password that allows students to gain access to the discounted student rate. Student registration includes one (1) complementary ticket to attend the conference reception event.
What does my registration include?
- Access to plenary sessions, technical sessions and graduate student poster presentations on registered days.
- Breakfast, lunch and coffee breaks on registered days.
- Not included: The conference reception event. Tickets for these can be purchased separately.
Is there an early bird registration fee reduction?
No, we are not offering early registration discount.
Are there any additional discount fees not already mentioned?
Those who are accepted to present during the conference are eligible for a $50 refund on their registration fee. This refund can be requested after receiving an official acceptance email from the Safe Mobility Conference Organizing Team and confirming participation.
Can I purchase tickets on behalf of someone else?
Yes, you are welcome to purchase tickets on behalf of a group (minimum of 2 tickets per order). When purchasing tickets for a group, you will need to provide the names, email addresses, and contact information of each attendee. This will allow us to share important event details and updates directly with participants.
What is your refund policy if I need to cancel my registration?
We understand that plans change. Our refund policy is as follows and typically processed within 3 business days:
- Full Refund: Cancellations made on or before Monday, February 1, 2027 are eligible for a 100% refund.
- Partial Refund: Cancellations made by Monday, March 1, 2027 are eligible for a 50% refund.
How can I make changes to my registration?
To make changes to your registration, please locate your registration confirmation email, click “Add to your order” and follow the instructions provided.
Do you provide Professional Development Hours (PDHs), AICP credits or Certificates of Completion for attending technical sessions?
Our technical sessions include clear objectives and session descriptions; however, we do not provide certificates of completion or official documentation of session attendance. Please note that many licensing boards operate on an honor system, requiring individuals to self-report their participation. It is your responsibility to determine whether the sessions meet your specific professional development and continuing education requirements.
Is there a fee for the Conference Reception Dinner?
Yes, the Conference Reception Dinner has a fee of $30 per person. Due to limited space, each conference participant is only permitted to bring one additional guest to the dinner for an additional $30. The Conference Reception Dinner will be held on Tuesday, March 23, 2027.
Are workshops included in the general admission conference registration?
Yes, workshops are included with your registration. Please note that each workshop has limited space and participants can only attend one workshop because all workshops take place concurrently.
When can I register for a workshop?
Information about workshops will become available when the conference program is finalized in early 2027. A workshop registration link will be provided to paid conference registrations to complete registration for a workshop.
Can I make changes to my registration after I’ve completed it?
Yes, you can make changes to your registration via your Whova account.
Program
When will the full program be available?
The full program will be available in early 2027. In the meantime, we invite you to explore our high-level agenda which outlines the different sessions, as well as the list of conference topics that will shape our technical program and discussions.
I would like to speak at your conference. How can I formally submit my interest?
Through the official submission process, where submissions for abstracts and graduate student posters are reviewed by Conference Committee members.
Submissions
What are the submission requirements?
Deadlines and submission instructions are available on our Guidelines for Submission page. We encourage you to review that information carefully before submitting your proposal. Graduate students should consider submitting to the Student Posters track.
Can someone else submit a proposal on my behalf?
Submissions should be made by the individual who intends to participate in the conference. Professors or academic advisors may submit their student’s poster if required by their University.
Can I submit more than one proposal?
Yes, you can submit multiple proposals across different tracks on different topics. Please avoid submitting the same research work in multiple tracks. For example, a student submitting a poster cannot submit the same research as an individual presentation. All proposals must be submitted through the official conference submission system in Whova. Submissions sent to the [email protected] email address or directly to committee members will NOT be accepted to ensure a fair and consistent review process for everyone.
Can my submission be used to promote a product or complete contracted work?
No submission of any kind should promote a product or be used to complete contractual obligations. Submissions that violate these guidelines will not be considered for review by the organizing team.
Travel Information
Where is the conference located?
The 2027 Safe Mobility Conference will beheld at the Thomas M. Menino Convention & Exhibition Center (MCEC) in Boston.
415 Summer St.
Boston, MA 02210
Does the conference provide hotel accommodations?
The 2027 Safe Mobility Conference does not provide hotel accommodations.
While there are various hotel options available near the convention center in the Seaport District, please note that we do not have special conference rates or contracts in place with any specific hotels. Attendees are encouraged to book accommodations independently based on their preference. For more travel-related information please visit our Travel Info page on our website.
Other
Is there a dress code for the conference?
We recommend business casual attire for conference sessions to support a professional environment for learning and networking. Speakers and panelists may opt for business or professional attire if preferred. Conference venues can be cool, bring a light layer for comfort. We recommend business casual attire for conference sessions to support a professional environment for learning and networking. Speakers and panelist may opt for business or professional attire if preferred. Conference venues can be cool, bring a light layer for comfort.