Frequently Asked Questions
Registration
When does registration open and close?
Registration opens on Wednesday October 1, 2025 and will close approximately two weeks before the conference to allow us time to print event materials. Please note that our nonprofit organization is unable to process payments or handle cash or checks at the venue due to security and administrative concerns.
What are the registration types and fees?
We offer the following registration options:
- General Admission Registration: $399
- Full access to all conference activities across both days, excluding workshops and conference reception dinner.
- Student Registration: $99
- Email smc@aaafoundation.org to receive the password that allows students to gain access to the discounted student rate.
What does my registration include?
- Access to plenary sessions, technical sessions and graduate student poster presentations on registered days.
- Breakfast, lunch and coffee breaks on registered days.
- Not included: Workshops and Conference Reception Dinner. Tickets for these can be purchased separately.
Is there an early bird registration fee reduction?
No, we are not offering early registration discount.
Are there any additional discount fees not already mentioned?
Speakers who are accepted to present in a technical session or workshop are eligible for a $50 refund on their registration fee. This refund can be requested after receiving an official acceptance email from the Safe Mobility Conference Organizing Team and confirming participation.
Can I purchase tickets on behalf of someone else?
Yes, you are welcome to purchase tickets on behalf of a group (minimum of 2 tickets per order). When purchasing tickets for a group, you will need to provide the names, email addresses, and contact information of each attendee. This will allow us to share important event details and updates directly with participants.
What is your refund policy if I need to cancel my registration?
We understand that plans change. Our refund policy is as follows and typically processed within 3 business days:
- Full Refund: Cancellations made on or before Friday, February 28, 2026 are eligible for a 100% refund.
- Partial Refund: Cancellations made from Saturday, March 1, 2026 through Sunday, March 15, 2026 are eligible for a 50% refund.
- No Refunds: Cancellations made on or after Monday, March 16, 2026 are not eligible for a refund.
How can I make changes to my registration?
To make changes to your registration, please locate your registration confirmation email, click “Add to your order” and follow the instructions provided.
Do you provide Professional Development Hours (PDHs), AICP credits or Certificates of Completion for attending technical sessions?
Our technical sessions include clear objectives and session descriptions; however, we do not provide certificates of completion or official documentation of session attendance. Please note that many licensing boards operate on an honor system, requiring individuals to self-report their participation. It is your responsibility to determine whether the sessions meet your specific professional development and continuing education requirements.
Is there a fee for the Conference Reception Dinner?
Yes, the Conference Reception Dinner has a fee of $25 per person. Due to limited space, each conference participant is only permitted to bring one additional guest to the dinner for an additional $25. The Conference Reception Dinner will be held on Tuesday, March 31, 2026.
Are workshops included in the general admission conference registration?
No, workshops are not included with your registration. You may purchase a workshop ticket for an additional $10 fee, which covers the cost of lunch on Monday, March 30, 2026. Please note that each workshop has limited space and participants can only attend one workshop because all workshops take place concurrently.
When can I register for a workshop?
Information about workshops will become available when the conference program is finalized in early 2026. At the time of general admission conference registration, you will be asked about your interest in participating in a workshop. If you select the response choice “Yes,” you will receive a workshop registration link closer to the event date that will allow you to select your referred workshop and complete payment.
Can I make changes to my registration after I’ve completed it?
Yes, attendees will have a 24 hour window after registering in which they can edit their answers.
Program
When will the full program be available?
The full program will be available in early 2026. In the meantime, we invite you to explore our high-level agenda which outlines the different sessions, as well as the list of conference topics that will shape our technical program and discussions.
I would like to speak at your conference. How can I formally submit my interest?
Through the official submission process, where submissions for abstracts, workshops, and graduate student posters are reviewed by Conference Committee members.
Submissions
What are the submission requirements?
Detailed guidance, including deadlines and submission requirements, will become available in October 2025. We encourage you to review that information carefully before submitting your proposal.
Can someone else submit a proposal on my behalf?
Submissions should be made by the individual who intends to participate in the confererence. Professors or academic advisors may submit their student’s poster if required by their University.
Can I submit more than one proposal?
Yes, you are welcome to submit multiple proposals for different tracks. All proposals must be submitted through the official conference submission system in Whova. Submissions sent to the smc@aaafoundation.org email address or directly to committee members will NOT be accepted, in order to ensure a fair and consistent review process for everyone.
Can my submission be used to promote a product or complete contracted work?
No submission of any kind should promote a product or be used to complete contractual obligations. Submissions that violate these guidelines will not be considered for review by Conference Committee members.